Resources

AusDBF Policies, Guidelines and Resources

Constitution

Document Name	Document Number	Version	Approved	Date Reviewed
AusDBF Constitution			June 2016	29/11/2025
AusDBF Board Role Summary - 07July2020 v2			July 2020
AusDBF Board Charter v 1		v1	14/08/2024
AusDBF Roles & Responsibility Matrix - AusDBF>State>Club			Dec 2019
Club Membership Policy	PN-0027	v2	Nov 2020	24/10/2022
Life Membership Policy	PN-0024	v2	Nov 2019	14/11/2022
AusDBF Committees Policy & Procedures	PN-0028	v3	Sep 2020	updated 13/05/2026
AusDBF Tribunal Procedures	PN-0050	v2		14/08/2024
2025 AusDBF Director Nomination form		v5		June 2025
AusDBF Submission Paper		v3		August 2020
National Code of Conduct		v4		19/04/2023

National Integrity Framework

Document Name	Document Number	Version	Adopted	Revised
Safeguarding Children and Young People Policy	(PN-0044)	v3.2	31/08/2022	11/12/2024
Competition Manipulation and Sports Gambling Policy	(PN-0026)	v3	31/08/2022	11/09/2023
Complaints Disputes and Discipline Policy	(PN-0043)	v3	31/08/2022	19/12/2023
Improper Use of Drugs & Medicine Policy	(PN-0045)	v2	31/08/2022	11/09/2023
Member Protection Policy	(PN-0042)	v3	31/08/2022	11/09/2023
Sport Integrity Australia - Education Plan - 2025

Diversity & Inclusion Polices & Resources

Document Name	Document Number	Version	Adopted	Date Reviewed
National Inclusion Framework		v1	18/10/2022
LGBTQ Participant Guide	GL-0046	v1	14/11/2022
LGBTQ Inclusion Administrators Guide	GL-0048	V1	14/11/2022
LGBTQ Peers and Allies Guide	GL-0047	v1	14/11/2022
Sport Inclusion Plan	GL-0049	v1	13/12/2022

Policies

Policy name	Policy Number	Version	Date Approved	Date Reviewed
Adverse Weather Conditions Guidelines (includes Hot & cold weather, air quality, storms & lightning)	(PN-0021)	v1	Approved April 2021
AusDBF Board Code of Conduct & Confidentiality Policy & Procedures	(PN-0020)	v1	Approved Feb 2020
Communication Plan and Policy		v3	Approved June 2020	10/07/2024
Conflict of Interest Policy & Procedures	(PN-0019)	v2	Approved Feb 2020	23/09/2021
Concussion Policy	(PN-0029)	v2	Approved Nov 2020	23/09/2021
Copyright Policy	(PN-0001)	v1	Approved July 2019	11/07/2022
Critical Incident Policy	(PN-0050)	v1	approved July 2023
Cyber Security Policy & FAQ	(PN-0030)	v2	Approved April 2021	July 2021
Delegation of Authority Policy	(PN-0007	v3	Approved Nov 2019	14/08/2024
Document Storage Policy and Guidelines	(PN-0016)	v2	Approved Nov 2020	02/06/2023
Disability Policy	(PN-0035)	v2	Approved Jan 2022	10/10/2023
Email Retention Policy and Guidelines	(PN-0018)	v2	Approved Nov 2020	02/06/2023
Financial Transaction Cards Policy	(PN-0006)	v1	Approved Sep 2019	19/09/2022
Fundraising Guidelines	(GL-0050)	v1	Approved Feb 2025
Gender Inclusion Policy	(PN-0037)	v2	Approved Jan 2022	30/11/2025
Paddling Health & Safety Policy	(PN-0033)	v2	Approved April 2021	19/10/2021
Infectious Diseases Procedure & Guidelines	(PN-0031)	v1.2	Approved May 2021
Media Relations Policy	(PN-0015)	v1	Approved Feb 2020
Membership Policy and Procdures	(PN-0017)	2	Approved Nov 2019	02/06/2023
Personal Grievances Policy	(PN-0040)	v2	21/06/2022	11/09/2023
Privacy Policy	(PN-0008)	v3		13/03/2023
Purchasing Policy	(PN-0005)	v4		14/08/2022
Revenue Generation Fundraising Policy	(PN-0014)	v4	Approved Nov 2019	24/10/2022
Risk Management Policy Risk Management Procedure	(PN-0012) (PN-0028)	v3 v2.1	approved August 2020	July 2020 19/11/2021
Risk Appetite Statement Risk Appetite Statement Summary Risk Statement Detailed	(PN-0034)	v1	Approved Sep 2021
Selections Appeal Policy	(PN-0023)	v1	Approved Feb 2021
Social Media Policy	(PN-0013)	v3.1		13/03/2023
Sun Protection Guidelines	(PN-0032)	v1	Approved April 2021
Travel Policy & Guidelines	(PN-0004)	v4	Approved July 2019	14/08/2024

AusDBF Safety Documents

Policy name	Document Number	Version	Approved	Revised
AusDBF3 Risk Register	Date reviewed 26 December 2021			10/09/2022
Risk Assessment Summary: Child Safe Environments >
AusDBF Safety Handbook - Edition 3.5		3.5	21/09/2021	24/03/2025
ERMS Safety (PFD) Recommendations		1	29/01/2022
Safety Drill Dragon Boat Tip Over
Safe365 Training Session - 28May2025
Safe365 - How to update individual and club names on licenses
Fatality Management Checklist		1	30/11/2025
Witness Statement template		1	30/11/2025

Note: The AusDBF capsize video footage is being reviewed, in addition to this footage refer to AusDBF Sweep Guidelines, State-based safety requirements and local environment specifics.

General Documents

Policy name	Document Number	Version	Approved	Revised
National Participation Plan		V1	approved 20/02/2026
AusDBF Strategic Plan 2023-2027		v4	approved 11/09/2023	30/11/2025
AusDBF Operation Plan 2023-2024		v1	Approved 10/07/2023
AusDBF Rules of Racing - version 13.4		v13.4		04/03/2026
AusDBF National Branding Guidelines		v4.1	Approved June 2020	16/11/2022
National Uniform Guidelines including branding		v5		01/07/2024
National Athlete Pathway				11/02/2024
COVID Safety Plan	(PN-0025)	v1
Drummer Master Class	(DN-0011)	v2	Approved Sep 2019	22/11/2022
Protocols & Procedures for Handling Dignitaries
Sharing Facebook and Instagram posts

Club Resources

Document Name	Document Number	Version	Adopted	Revised
Club Post AGM Checklist		1	13/08/2025
Club - How to handle a complaint process		1	13/08/2025
Club - Template letter - club behavioural expectations		1	13/08/2025
Club - Template letter - club reminder code of conduct for members		1	13/08/2025